Stakeholders in property registration

1. Who are the main users of property information?

• Professional users
• Licensed conveyancers
• Banks/financial institutions
• Personal applicants
• Citizens seeking to establish property information
• Historical/genealogical researchers
• Other Government Departments/Agencies
• Re-use of public sector information providers

2. How is land registry information stored? Is it in electronic or paper format?

Since 1995  all the formalities (transcriptions, inscriptions and annotations) are to be submitted in electronic format. The previous registrations are in paper format. Since 2011 the notaries and other public officers have the possibility to submit electronically the deed, too. Some projects are in progress to convert the old registrations from paper to electronic format.

3. How is that information obtained?

On line or at the office counter.

4. Is the register open to the public?

Yes, in the ways and the time provided by law.

5. If not, in what circumstances is access to title information granted?

Not applicable, see answer 4.

6. Is there a fee for the information?

Yes, there is.

7. What information is provided on the register?

Information about the owners of immovable rights, the possible charges and other limitations on the property.

8. If more information is available “off register” in what circumstances can it be accessed?

Upon request, it is possible to read and to ask for a copy of the registered deed, including other useful information. In most cases, this request can be made only at the counter, because only recently the electronic submission of the deed has been introduced.

9. Is any information provided free of charge?

All information requested by a State body are free of charge. Moreover, there are exemptions for specific matters and, in general, information concerning the property of the applicant are free of charge (so-called personal inspections).

10. Is it available online?

Yes, it is.

11. How is payment made?

At the counter, in cash or ATM; on line, in different ways depending on the kind of applicant (professional/private).

12. How long does it take to receive property information?

On line, immediately; at the counter, within the same day.

13. If a paper/certified copy of title information is required, how long does it take to issue?

Usually it is issued within the same day.

14. Is the information linked to a map?

No, it isn’t.

15. How is the map accessed-at the same time as the request for title information?

As maps are stored in the cadastral data base, they have to be requested separately.

16. What other services are provided by your organisation

In all the issues falling under its competence, the Agency can provide training to other public subjects. In the cadastral field, the Agency supplies cadastral and cartographic data to central and local public bodies through the Automated Data Exchange System and the Portal for municipal authorities. Moreover, the Agency supplies to public bodies and institutions specialised consulting services, valuations suitability and technical-economic controls.

17. What other uses are being made, if any, of information held on the register?

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