Stakeholders in property registration

The Romanian Land Registry Association

1. Who are the main users of property information?
–    Professional users
–    Licensed conveyancers
–    Banks/financial institutions
–    Personal applicants
–    Citizens seeking to establish property information
–    Historical/genealogical researchers
–    Other Government Departments/Agencies
–    Re-use of public sector information providers

2. How is land registry information stored? Is it in electronic or paper format?

Both. Romanian LR system administrates archives of documents starting from 1926. Since 2006 there is an IT solution called E-terra. The converting process of the old land books is ongoing. All the docs submitted to the offices for registrations of rights are archived and stored permanently.

3. How is that information obtained?

The information comes from the notaries, courts, other public entities, citizen.

4. Is the register open to the public?

Not entirely. According to art. 883 of the Civil Code “any person, without being held to justify an interest, can investigate any land book and other documents that complete it, by law. The folder of documents which formed the basis of performing entries in the land book may be consulted by any interested person, under the law on personal data processing and free movement of such data.”

5. If not, in what circumstances is access to title information granted?

Not applicable, see answer 4.

6. Is there a fee for the information?

Yes, with just a few exceptions regarding certain public entities (court, prosecutors, police, insolvency experts).

7. What information is provided on the register?

The information is focused on the real estate, but not on the person. So, by indicating the LR/Cad identifier the following information is provided by a certificate:

– real estate identifier, land book identifier, territorial unit, description of the real estate, area, coordinates (when available), geometry (when available), information about premises;
– the registered owner, title, number and date of registration, number and date of the deed, share, etc
– any charges as applied for registration

Searches based on name are allowed only for certain public entities.

8. If more information is available “off register” in what circumstances can it be accessed?

Information öff register”could be information stored in the archive. This information is available for the persons proving a legal interest.

9. Is any information provided free of charge?

Yes. See answer to question 6.

10. Is it available online?

Only for the notaries and only in case the information has been digitized.

11. How is payment made?

Cash, bank transfer (notaries are allowed to collect the fees on behalf of ANCPI, then transfer to ANCPI).

12. How long does it take to receive property information?

It depends on the application. However, basic information (issuing from LR certificates or certified copies) takes no longer than 3 days. In case the applications refer to a new registration the maximum period is 21 working days (cadastre and LR workflows included).

13. If a paper/certified copy of title information is required, how long does it take to issue?

See the answer above. All the terms are regulated by Order 186/2009 of the General Director.

14. Is the information linked to a map?

Yes.

15. How is the map accessed-at the same time as the request for title information?

It depends on the legal and technical situation of the real estate. For those real estates updated within last 7 years the map can be accessed at the same time. In other cases that should be done separately.

16. What other services are provided by your organisation

None

17. What other uses are being made, if any, of information held on the register?

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National Agency for Cadastre and Land Registration

1. Who are the main users of property information?

All the following categories:

– Professional users
– Licensed conveyancers
– Banks/financial institutions
– Personal applicants
– Citizens seeking to establish property information
– Historical/genealogical researchers
– Other Government Departments/Agencies
– Re-use of public sector information providers

2. How is land registry information stored? Is it in electronic or paper format?

The cadastre and land registration information is archived in electronic format. Exceptions are the records kept until the implementation of the electronic system, indicating that some of the old records kept in paper format have been already digitized.

3. How is that information obtained?

Both in electronic and paper format.

4. Is the register open to the public?

Yes.

5. If not, in what circumstances is access to title information granted?

Not applicable, see answer 4.

6. Is there a fee for the information?

Yes.

7. What information is provided on the register?

Any person without justifying an interest may request land book excerpts for information as well as copies of land books. Interested persons may request certified copies of documents under which the property was registered in the land book.

8. If more information is available “off register” in what circumstances can it be accessed?

The information is provided by submitting an application.

9. Is any information provided free of charge?

Yes, if the law expressly provides it.

10. Is it available online?

Yes, certain information is provided online for some beneficiaries (public notaries).

11. How is payment made?

The payment can be done cash at cadastre and land registration offices’ pay desks, by bank transfer, as well as through an external operator (public notary).

12. How long does it take to receive property information?

The period of time for providing property information depends on the type of service required: land book excerpt for information, copies of land books, examination of land book, etc.

13. If a paper/certified copy of title information is required, how long does it take to issue?

The period of time for issuing a certified copy depends on the modality in which the service is requested (in normal time or emergency).

14. Is the information linked to a map?

Yes, the information is linked to the cadastral plan.

15. How is the map accessed-at the same time as the request for title information?

The map is accessed by the territorial cadastre and land registration office’s staff concurrently with the issuance of land book excerpt.

16. What other services are provided by your organisation

No.

17. What other uses are being made, if any, of information held on the register?

At the level of the National Agency for Cadastre and Land Registration the information owned are used to draw up statistical data.